Placing an Order

1.  All orders must be placed by a requisition.

2.  No items can be purchased by an individual and reimbursed, unless the item(s) fall under petty cash reimbursement policies. 

3.  No purchase orders may be called in by the school unless given permission by the purchasing department.

4.  When placing an order that is to be shipped, be sure to include shipping & handling charges.  If you do not know the exact shipping cost, add 10% of the total order to cover estimated shipping. 

5.  All orders are shipped to the district warehouse.  Please allow at least two (2) weeks from date of purchase order before contacting the warehouse.  Each school must have a designated employee (usually the school secretary) to check on outstanding orders.  Do not call the purchasing department to check on your orders until you have contacted the warehouse.  The purchasing department will contact the company.

6.  Any requisition totaling $5,000 or more must have two quotes sent in to the purchasing department along with a copy of the requisition before a purchase order can be generated. Please use the Quote Request Form to assist in obtaining quotes..

7.   If an attachment (i.e. – quote, coupons, registration form, etc.) needs to be mailed with a purchase order, please print a copy of the requisition, attach the necessary paperwork and send it to the purchasing department.

8.  If you have received the Original Purchase Order along with the Pink Receiving Copy, you are responsible for placing the order yourself.  Once you have received the order, you must sign the Pink Receiving Copy and turn in to Accounts Payable for Processing.

9.  If an invoice exceeds the total order by $10.00 or more, a price increase approval will be obtained by the purchasing department from your location before the payment is made. Please remember to account for these price increases and additional shipping charges when tracking your available budget balances.