CASH RECEIPTS

PROCEDURES FOR HANDLING CASH

1)  A pre-numbered, three‑part receipt book is to be used, with distribution as follows:

                 a)       The original is to be given to the person from whom the money is collected.

                 b)       The second copy is to be stapled to the daily cash report for transmittal to

                           the business office.

                 c)       The third copy is to be retained in the receipt book.

2)  A receipt is to be written for all money turned in to your office.

3)  Money should be counted, before a receipt is issued.  Once a receipt has been issued,

     you assume responsibility.

4)  When a receipt is voided, the original and second copy must be stapled to the remaining

     book copy and marked "VOID".

5)  All money collected is to be transmitted daily to the bank. All checks must be endorsed with

     the school stamp.  The bills should be strapped by denomination; coins should be rolled by

     denomination. Loose coins should be placed in separate sealed envelopes or plastic bags, by

     denomination.  Do not place coins loosely in the bag. If you are unable to complete a deposit

     on the same business day, you must put the money in a bank bag marked “M” and send it to

     the bank.  This bag will not be worked by the bank and will be returned to you by the

     Courier the next day for proper processing.

6)  The cashing of personal checks for anyone from school funds is prohibited.